Supporting the Dedoose user is critical to our mission—satisfied users who are getting the best out of Dedoose. We are listening carefully and working to provide easy access to the help that users need. Outside the User Guide, this FAQs section provides quick access to answers to those issues we hear most about.
Dynamic descriptor fields are an advanced type of option list field available in Dedoose. Typically used very sparingly, dynamic descriptors let you see and explore change over time when you collect qualitative data at multiple time points as their values are determined when a descriptor is linked to a resource. To illustrate when a dynamic descriptor might be used, imagine you are doing an 18-month study on elementary school student reading skills and will interview the students three times. Some of the descriptor data for each participant will be the same at all time-points, but some will change—for example, student gender, ethnicity, and family SES group might stay the same over the course of the project, but the time of measurement (e.g., baseline, time 1, time 2) or classroom grade (e.g., 3rd, 4th, 5th) might change.
If you make time of measurement or class grade dynamic descriptors you will be prompted to set the value (e.g., baseline, time 1, time 2) when linking the qualitative resource to a descriptor. Subsequently, your excerpting and tagging activity for those qualitative resources will be linked to the specific time point. With data like these, Dedoose allows you to explore change over the three time-points and there is a set of graphs built into Dedoose to facilitate exposing patterns of change and drilling into the meaning of the patterns that emerge.
If you are having trouble logging in, don't fret. Here are a couple things to try first. If you are accessing Dedoose via a browser, make sure that you have the most updated version of Adobe Flash Player. Here is a link where you can find the version that is installed on your computer: http://helpx.adobe.com/flash-player/kb/find-version-flash-player.html#mainFindtheFlashPlayerversioninstalledonyour_machine
In anticipation of the discontinuation for Adobe Flash we are suggesting all our users transition to the desktop app. It is by far the best performing version of the application. All the functions are exactly the same as well, it simply doesn't use a browser and thus circumvents Flash.
Here is a link to our user guide with instructions on how to download the Desktop App: https://www.dedoose.com/userguide/meetdedoose/thededooseapp#TheDedooseApp
The only ‘Save’ button in Dedoose is when syncing transcript sections to excerpts on video and audio streams or when editing a text file. All other data submitted to a Dedoose project are automatically saved in real-time so you never have to worry about losing data because you forgot to click 'Save.' Logging out of Dedoose is as simple as clicking the logout button in the Dedoose header or just closing your browser window.
To reset your password, make sure that you have access to the email account linked to your Dedoose account. If you do not, please contact our support team at [email protected] for help resetting the password.
If you enter your email address, make sure that it is the one linked to your Dedoose account. If not, the system will not register that you have an account. You will then receive an email with a new randomly generated password to log in with.
When data have been filtered, you can easily save the filtered data set for future use or turn off the filter. In the Data Set Workspace, click the 'Data Set' tab and click 'Save Current Set,’ and provide a nice title and description. And, to clear the filter, close Dedoose or click the ‘Clear Current Set' in that same ‘Data Set’ tab.
This is a simple cell formatting issue. Highlight the column with data that aren't displaying properly and format the cells as 'General' by:
A) Clicking the right mouse button, choose 'Format Cells,' and click 'General' under the 'Number' tab or.
B) Open the 'Cells' menu on the main menu bar, click 'Format Cells,' and click 'General' under the 'Number' tab.
Yes, updating descriptor fields and data involves four steps:
The pre-defined access list settings have been found to meet virtually all the needs of Dedoose users. However, if your project presents a unique situation, please feel free to contact Dedoose support and we will do all we can to address your needs.
A qualified ‘yes’ on this one. In the edit document view, you will find an option to ‘unlock’ the file for editing. This allows changes to be made while retaining the associated excerpts and codes. If you run into difficulties or believe this portion of the application is working incorrectly please contact [email protected] and we'll find a way to help.
Changing your password in Dedoose is simple and quick. Just follow the steps below. If you forget your password or are getting an error when trying to log in that your password is incorrect, you will want to reset it. Here are steps on how to reset your password.
Yes, Dedoose can handle virtually any language and character set.
A number of predefined user groups are available to project administrators so they can control levels of access to the project database. To use them, the administrator first selects the groups required for the project depending on what kinds of privileges and restrictions they wish to establish. Then each user can be moved into the group appropriate for their role.
Click the Memo tab in the Main Menu Bar.
Click the Memos tab in the Main Menu Bar.
Users that have access to 2 or more projects will see the 'Projects' button on the main menu bar. Dedoose will always load the most recent project you had accessed, so click that button to select a different project than the one you most recently accessed.
Here is how to cite Dedoose in any manuscript, proposal, report, presentation…or anywhere else it is appropriate to cite the tools you’ve used:
Please make sure that you use the most updated version and year. The version number is noted in the URL when you log into Dedoose and use the year for which you have needed the citation.
Finally, we would love to receive a copy of anything you get published with a Dedoose citation so we can highlight your work on our website or other social media.
Adobe Flash, which makes Dedoose such a cool and dynamic tool, uses a lot of cache system memory. As you work, some of this memory gets used to store previously viewed information. First just try a reload and if the interaction is still sluggish you should try a cache clear. To reload:
Clearing your cache is specific to your system and browser and you can find help here: http://kb.iu.edu/data/ahic.html
There are basically three ways to add users to a Dedoose project depending on whether the user already has an account. All additions take place in the Project Security Center and must be carried out by a user with administrative privileges. When attempting to add a user, the system will prompt you for an email address.
Yes. The Desktop App is a copy of the web application that is able to run outside the web browser to enhance the user experience. This means you still need an internet connection to connect to your project data.
Absolutely, part of Dedoose's flexibility is how different approaches to mixed methods work are accommodated to allow any modification to a code system and/or tag definition at any time during the course of a project.
To link a memo from the Memos Workspace:
To link a memo from a code:
To link a memo from a media file:
To link a memo to an excerpt:
To link a memo to a descriptor:
Multiple descriptor sets are designed for studies using multiple levels of analysis. For example, if a study is comparing the success of different school districts, there might be three levels of data: 1) the district, 2) the schools within a district, and 3) the students within a school. It is likely that different sets of descriptor variables would be collected at each level, i.e., district level variables (e.g., average family annual income, square miles of capture area, percent rural versus urban neighborhoods), school level variables (e.g., size of student population, student-teacher ratio, percent of children on free lunch program), and student level variables (e.g., age, gender, size of family, language spoken at home, standardized test scores). If the study involves interviews with parents about the home environment, each interview could be linked to three descriptors: the one specific to their child, their child's school, and their school district. Dedoose allows exploration of qualitative data and tagging activity across descriptors. Thus, in a study like this, variation in the qualitative data could be explored as a function of a district, school, or student variables or any combination of them.
Text in Dedoose is presented via the Adobe platform. While this is a very powerful and flexible platform, it requires a 're-drawing' when changes are made. When using the up/down arrows to scroll, the updated location in the document will not be presented until the button is released upon release, the document is presented in the new location. To avoid any confusion about a location in the document, the scroll bar can be dragged to a new position or the scroll wheel on a mouse can be used both of these approaches utilize a real-time dynamic presentation of the document view.
Click the Memos tab in the Main Menu Bar.
This is one of the few places in Dedoose that you do need to save. Don’t forget!
Click the Memos tab in the Main Menu Bar.
To edit a memo title or text:
To edit a memo group name:
When viewing a document, there is an ‘Edit Media’ icon in the header (it looks like a cog or snowflake). Click this button to open an 'Edit Document' panel. Here you can modify the document title or description and click 'Submit' to save. Or, you can delete the document by clicking the 'Delete Document' button in the lower left corner of the panel.
While very generous, limits have been set on different aspects of a Dedoose project to protect the client-side system performance Dedoose servers can handle endless amounts of data, but contemporary local computer resources do present some limitations. The maximum limits for aspects of a Dedoose project are descriptor field sets = 10/project, descriptor fields = 50/set, descriptors = 5000/project, and resources = 5000/project.
The maximum number of levels in a tag/code tree is limited to five.
No, this is simply a function of the tree being redrawn upon applying a check mark and does not affect functionality.
Yes, and this can be a great way to link activities within Dedoose to resources located outside the Dedoose project.
Yes. When importing descriptors to Dedoose, a validation check review screen is presented before you can submit the data to the system. If data are missing, there will be a warning in the error section that identifies any missing data as 'Not a valid option.' Regardless of any errors, the data can still be imported by clicking 'Submit.'
There are no functional differences in Dedoose between tags and codes and these terms can be used interchangeably to refer to the 'labels' that make up the code system to represent the themes or concepts that will be used to organize the qualitative data and communicate research findings.
These are two approaches that Dedoose employs to help you quickly see where excerpting activity has taken place and what codes have been applied. Both are visual cues as to what you have already excerpted as you browse your resources. Floating over the bracket brings up a smart tip on information about the excerpt creator, date of creation, and any codes applied. And a click on the bracket will take you into excerpt editing mode for that particular excerpt and allow for additional coding, the removal of previously applied codes, or deleting the entire excerpt.
You can import text, audio, and video files into Dedoose. Here are the different formats accepted. If your files have a different format that is not currently supported, converting them to a supported format will allow for import.
A number of predefined user groups are available to project administrators so they can control levels of access to the project database. To use them, the administrator first selects access groups with the privileges and restrictions they wish to establish. Once those are created, each user can be moved into the group appropriate for their role.