Converters
CONVERTERS

For NO COST, our staff will gladly assist in converting your projects in other products, like NVivo, Atlas.ti, MaxQDA, HyperResearch, Saturate, and Excel, to Dedoose. In all cases the results are fully populated Dedoose projects ready for further interaction and data analysis.

NOTE: We fully believe in data transparency and portibility, and all data in a Dedoose project can be exported at any time into common file formats.

Converting from Atlas.ti

  1. Create a new folder on your computer to store the bundle file and all source documents
  2. Open the tools menu in Atlas.ti

Atlas.ti tools menu

  1. Select 'Copy Bundle'
  2. Select 'Create Bundle' and make sure that all documents are included in the bundle

Atlas.ti copy bundle

  1. Click 'Create Bundle'

Atlas.ti create bundle

  1. Save the 'Bundle' in folder created in step #1 along with copies of all your original source documents
  2. Zip everything up (select the folder, right click, and click 'Send To → Compressed Archive' to create a single zip file with all of the data compressed)

Atlas.ti create bundle

Converting from NVivo Windows Version

  1. Create a new folder to hold all the exported data and source files
  2. Create two sub-folders in the folder created in step #1 and title 'ExportedCodes' and 'Transcripts'

NVivo folder creating

  1. Select 'Copy Bundle'
    1. Specifying the .html format and
    2. PLEASE MAKE SURE TO INCLUDE PARAGRAPH NUMBERS!

NVivo copy bundle

  1. Gather and paste copies of all the original source documents/transcripts folder created in step #2

NVivo gather sources

  1. Select both sub-folders, right click, click 'Send To → Compressed Archive' to create a single zip file with all the data compressed

NVivo create zip file

Converting from NVivo Mac Version

  1. Create a new folder to hold all the exported data and source files
  2. Create two sub-folders in the folder created in step #1 and title 'ExportedCodes' and 'Transcripts'
  3. From Nvivo you need to export each set of 'quotations' for each code/node into this 'ExportedCodes' folder being sure to
    1. Specifying the .html format and
    2. PLEASE MAKE SURE TO INCLUDE PARAGRAPH NUMBERS!
  4. Gather and paste copies of all the original source documents/transcripts folder created in step #2
  5. Select both sub-folders, right click, click 'Send To → Compressed Archive' to create a single zip file with all the data compressed
  6. Send the zip file to [email protected] along with your Dedoose username and a title for your new project and we'll take it from there.

Converting from MaxQDQ 12

  1. Create a new folder on your desktop to store the export file
  2. From the MaxQDA home screen, in the Code System Window, double-click the root node labeled 'Code System'

MaxQDA 12 get ready to export

  1. Click the green 'Excel' button

MaxQDA 12 Excel

  1. Save the Excel file to the folder created in step #1

MaxQDA 12 save Excel file

  1. Highlight the Excel file (by default titled 'MaxQDA12 Coded Segments'), right click > 'Send To' > Compressed (zipped folder)

MaxQDA 12 send to compressed folder

Converting from MaxQDQ 11

  1. Create a new folder on your desktop to store what we will need in two export routines in MaxQDA
  2. From the MaxQDA 'Project' menu, choose 'Export' > 'Project Properties as Excel File' and save the results in the new folder you created in step #1

MaxQDA 11 get ready to export

  1. Repeat step #2, except 'Export' > 'Project Properties as XML File' and save the results in the new folder created in step #1

MaxQDA 11 XML file

  1. Highlight the Excel file and the sub-folder — likely with the title of your MaxQDA project on it — right click > 'Send To' > Compressed (zipped folder)

MaxQDA 11 save and compress file

  1. Select all folders, right click, and click 'Send To' → 'Compressed Archive' to create a single zip file with all of the data compressed

MaxQDA 11 send to compressed archive

Converting from HyperResearch

  1. Open HyperResearch
  2. Make sure all cases and codes are filtered
    1. Cases Menu > Filter Cases > All Cases

HyperResearch filter cases

  1. Codes Menu > Filter Codes > All Codes

HyperResearch filter codes

  1. Go to Reports Menu
  2. Click 'New Report'
  3. Select the following:
    1. 'Text' as Source to Include
    2. All Hyperlinks (Case Name, Code Name, Code Type, Code Reference, Source Name)
    3. Code Frequency
    4. Source Material
    5. Annotations
    6. List of All Cases
    7. List of All Codes
    8. List of All Sources
  4. Sort Report by Case Name.
  5. Choose Display on Multiple Pages for 'Pagination'.
  6. Click 'Export Text'.

HyperResearch export text

Survey to Dedoose Project Creation

Creatign fully populated projects from SurveyMonkey or other data collection service output is an increasingly popular feature in Dedoose. Here's an overview and instructions on how to prepare data from survey responses and open-ended questions stored in an Excel file.

Two main things to note:

  1. For any demographic and scale response data, the resulting Dedoose descriptor fields will be identical to what is specified in the column header and the valid values will be whatever data are located in the cells for each case
  2. For the qualitative/open-ended narrative data, the content of these cells in each column will be extracted, compilied into a single document for each participant and each response excerpted and tagged with the corresponding column header. So, the column headers for these data will become the automatically generated code system.

To make this process most efficient and the results most useful, here's what is required/recommended:

  1. For all columns containing closed-ended (descriptor) date, change all column header to appropriate labels that make intuitive sense for a descriptor field. For example, with a question like 'Please indicate your age group,' you'll want to change the column header to 'Age Group.' Then if the data are represented by numeric proxies, e.g., 1,2 and 3, with 1 = 10-25 years, 2 = 26-40 years, 3 = 41-50 years, you'll be happiest in Dedoose if you use the actual values by changing 1s to '10-25 years' the 2s to '26-40 years' and so on. This is fairly straightforward process with Excel's search-and-replace feature.
  2. For columns containing qualitative (narrative or open-ended) data you will want to change the header to whatever will be most informative as a code. For example, a header like 'Please describe your experiences with X,' might be shortened to 'X experiences.'
  3. For columns with continuous numeric data, you will be happiest if, wherever possible, you convert these data to a categorical form. For example, imagine you've collected data from a depression scale where scores can range from 0-100. From clinical practice or other guidelines, we may know that scoring between 0-50 is considered 'not depressed,' 51-70 = 'minimally depressed,' 71-85 = 'moderately depressed,' and 86+ = 'severely depressed.' Converting these data prior to import will allow you to explore your excerpting and tagging activity as a function of these groupings. Similarly, if you collect age information in a numeric form, it is in your interest to consider how you will be wanting to 'slice up' the qualitative excerpting and tagging activity by creating groups that will make sense given your analytic plans. Keeping in mind that many Dedoose charts and filtering capabilities are based on descriptor data, doing such a conversion puts you in control of the groupings. The Dedoose charting engine will create groupings automatically from continuous numeric data, but the algorithm is arbitrary, so can be a limited utility.
  4. Save this file to your local computer.
  5. Create a new project in Dedoose via your 'Projects' workspace.
  6. Click the 'Import Data' button in the upper left panel in your new project's home dashboard (the panel with the project summery data.)
  7. Select Import Spreadsheet
  8. Locate the Excel file with the project data and 'Submit'.
  9. Voilà, your project is now all set and ready for more nuanced coding and data analysis.

Importing Excerpts from Excel or other Quantitative Software

If you have already created excerpts in an Excel spreadsheet, we've got an importer that will move you smoothly into Dedoose.

  1. Save the spreadsheet so that each row in the file has:
    1. The source document name in the first column.
    2. The username of the excerpt creator in the second column (or this can be left blank.)
    3. The excerpt text in the third column.
    4. And all assigned codes (seperated by a comma) in the fourth column.
  2. Save a file in a folder on your computer that also contains all your source documents.
  3. Select all folders, right click, and click 'Send To' → 'Compressed Archive' to create a single zip file with all of the data compressed.
  4. Send the zip file to [email protected] along with your Dedoose username and a title for your new project and we'll take it from there.